As a business owner, you have a lot of things to concern yourself with. You have personnel, buildings, property and a lot of expenses. To deal with all of this, you also have many departments that handle each and every one of them. One of the tasks on of them have, for which you are still responsible, is the collection and storage of business records. For that reason, there is a great idea and that is to use the file storage Lawrence KS businesses use fort the safe keeping of these records.
You will find, as many of these business owners have found, that you are required by the IRS to keep these records for up to seven years. You do not need to keep them cluttering up your facility in closets and on shelves that can be used for many other things that are more productive. They should be located in a safe and secure location where you have the access you need from time to time.
These records might be paperwork or bound books. They might be, more and more, external hard drives and thumb drives for the computers you use. It is time to remove some of the information on your computer to help make them more productive as well. You will need to hold onto all of this as you may need to reconstruct the many transactions that have been done through the last year.
What will happen when you contact these firms is that they can arrange to pick up your material. You can also have it delivered. The personnel will accept your boxes or provide you with boxes for these records. They can sign a receipt if you desire, as they are insured and bonded. They will then locate an appropriate location for your stuff.
As you take a tour of the facility, you will notice that it is simply a large warehouse. This is important as the shelves will hold your material as well as those of many other clients. It will pointed out that the numbers and letters that are on the fascia of each shelf is what is recorded as the appropriate location of each box.
The location address of all of your boxes will be recorded for easy finding. This had been being done on a ruled ledger and pencil or pen. Now, more and more, it is logged into a computerized spreadsheet program. This will ensure that all of your boxes, even those that are not on the same shelf, can be found within just a few minutes.
You will also find, upon asking the question, that the entire facility is climate controlled. You want this as the conditions in this space is the same as the conditions in your office building. This is important to maintain the integrity of the paperwork you have in those boxes. The electronics devices will benefit as well.
When you decide to show up and look through any of your boxes, the best approach would be to call ahead and let them know which boxes you need. They will locate and retrieve them and place them for inspection in a room designed for this purpose. This room will have a table and chairs and access to restrooms and a coffee pot as well as snacks for your comfort.
You will find, as many of these business owners have found, that you are required by the IRS to keep these records for up to seven years. You do not need to keep them cluttering up your facility in closets and on shelves that can be used for many other things that are more productive. They should be located in a safe and secure location where you have the access you need from time to time.
These records might be paperwork or bound books. They might be, more and more, external hard drives and thumb drives for the computers you use. It is time to remove some of the information on your computer to help make them more productive as well. You will need to hold onto all of this as you may need to reconstruct the many transactions that have been done through the last year.
What will happen when you contact these firms is that they can arrange to pick up your material. You can also have it delivered. The personnel will accept your boxes or provide you with boxes for these records. They can sign a receipt if you desire, as they are insured and bonded. They will then locate an appropriate location for your stuff.
As you take a tour of the facility, you will notice that it is simply a large warehouse. This is important as the shelves will hold your material as well as those of many other clients. It will pointed out that the numbers and letters that are on the fascia of each shelf is what is recorded as the appropriate location of each box.
The location address of all of your boxes will be recorded for easy finding. This had been being done on a ruled ledger and pencil or pen. Now, more and more, it is logged into a computerized spreadsheet program. This will ensure that all of your boxes, even those that are not on the same shelf, can be found within just a few minutes.
You will also find, upon asking the question, that the entire facility is climate controlled. You want this as the conditions in this space is the same as the conditions in your office building. This is important to maintain the integrity of the paperwork you have in those boxes. The electronics devices will benefit as well.
When you decide to show up and look through any of your boxes, the best approach would be to call ahead and let them know which boxes you need. They will locate and retrieve them and place them for inspection in a room designed for this purpose. This room will have a table and chairs and access to restrooms and a coffee pot as well as snacks for your comfort.
About the Author:
You can get a summary of the factors to consider when picking a file storage Lawrence KS facility at http://www.parkwaystorage.biz/storage-near-me right now.
0 commentaires:
Post a Comment